Horseshoe Harvest Hangout is one of Queen Creek’s most anticipated fall events, bringing thousands of families, rodeo fans, and community members together for a Halloween weekend unlike anything else in the East Valley. Vendors are at the heart of the festival experience — giving attendees more to explore, discover, and take home with them.
Whether you’re a seasoned market vendor or bringing your business to a festival for the first time, this is a great opportunity to get your products in front of a large and engaged crowd in a fun, high-energy environment.
Fill out the Vendor Interest Form below and Megan will be in touch to discuss availability, placement, and next steps.
Step 1:
Read through the vendor information below to ensure you agree with the terms before applying. If you have any questions, feel free to contact us!
Step 2:
Complete the Vendor Interest Form to apply.
Vendors will go through a selection process to ensure the best selection of food/merchandise is available at the event. We will do our best to keep duplicate booth concepts to a minimum! We will contact you after final review regarding your acceptance as a vendor.
Step 3:
Upon acceptance of your application, our vendor chair, Megan, will email you a payment link to pay your vendor fees online. All fees must be paid prior to event setup. You will also receive information regarding health and fire regulations, maps, parking information.
Step 4:
Help us promote your business! Send over any preferred pictures, social media, etc. to crew@horseshoeharvest.com and we will add the information to our website and tag you on social media! Please share our social media posts!
Vendor Information
VENDING TYPES
SPACES (NON-FOOD):
Vendor spaces are limited. The use of additional space is not allowed. Sales must be made from the front of the space; side and rear sales are prohibited.
Event spaces are 10’ x 10’ ($200), 10’ x 20’ ($250), 10’ x 30’ ($300) or 10′ x 40′ ($350)
Vendors are responsible for their own set up and clean up and for bringing their own equipment to operate their own business (e.g. cords, lights, tables, chairs). Horseshoe Harvest Hangout will not provide any supplies (e.g. cords, lights, tables, chairs). Vendors MUST remain off the Paseo/Tex Earnhardt Trail asphalt (i.e. fire lane) or they will be moved.
NOTE: Trailers will not be allowed to be parked behind vendor spaces.
FOOD TRUCK/TRAILERS:
The vendor fee for food trucks is 15% of total sales due before leaving the event.
VENDOR RULES & POLICIES
HOURS OF OPERATION:
All booths must be staffed, operational and ready for inspection 30 minutes prior to the event start time. Vendors will not be allowed to close down operations or depart from the event site before the completion of the last event unless there is an emergency, or an inspection has not been passed and the vending manager has been contacted.
Friday – 4:00 pm to 10:00 pm (All Marketplace Vendors)
Saturday – 12:00 (Noon) to 10:00 pm (All Marketplace Vendors)
FAMILY ATMOSPHERE:
Horseshoe Harvest Hangout is a family-oriented event and as such we do not allow political, divisive or vulgar content in any way. Horseshoe Harvest Hangout reserves the right to remove, modify and/or close any booth, banner or product which does not meet these standards.
LIABILITY:
Horseshoe Harvest Hangout, The Patty Wagon, Top Dogs, llc and Horseshoe Park & Equestrian Centre assumes no liability for refunds or any other liabilities for failure to fulfill the terms and conditions of this contract if for any reason the event is interrupted or cancelled due to rain, wind, fire, public enemy, an act of God or any other calamity.
PARKING:
Vendors will be allowed one (1) parking space up on the hill in the vendor parking section. Vendors who will require special parking needs (including oversized vehicles and wheelchair access) need to give notification in advance.
RECYCLING AND WASTE MINIMIZATION:
In concern for the environment and to reduce waste, vendors are requested to make every effort to minimize the amount of waste generated from their booth. Do not forget the waste stations in the back of RV area where the dirty water is to be dumped. No Oil in the trash cans or restrooms – oil must be removed off the premises in a container and discarded on your own.
REFUND POLICY:
There will be no refunds for any reason if the event is interrupted or cancelled due to rain, wind, fire, public enemy, an act of God or any other calamity. Vendors who do not attend the event and fail to notify Horseshoe Harvest Hangout in advance will be prohibited from future vending.
CLEANLINESS:
Vendors must keep the area inside and outside their event space clean. Unapproved dumping will result in a cleanup charge. If using grease, vendors must dispose of it in sealed containers.
AGREEMENT:
By submitting the Vendor Interest Form, the vendor acknowledges they have read and understand the rules, regulations, and requirements listed on this page. Submission of this form does not guarantee a vendor space. A member of our team will follow up regarding availability and next steps. The vendor is responsible for all applicable licenses, insurance, health certificates, taxes, and/or fees. The vendor will be liable for any damages caused by the vendor or their employees. Insurance coverage for your business and booth space is strongly recommended.